The University’s inventory of space is maintained through the Archibus space management system. Archibus is used for the management, planning and reporting of University Space. It is the definitive source for all location identification (building codes, names and room numbers). A web-based webpage provides access to space information to all University users through a guest login.
Archibus is regularly updated for changes to space usage resulting from building renovations, demolitions and new construction, or from alterations to room use or occupancy. Heads of organisational units are responsible for informing the Infrastructure Systems and Information unit of any changes to space allocation made by them, such as room changes for staff, research or other purposes. Annual Space Audits are undertaken to verify data in the Archibus system. The census date is 31 August each year.
The space inventory recorded in Archibus is used to inform strategic space planning and allocation, guide the appropriateness of the Asset management Plan, faculty and division reporting and accountability and supports PM_Track in meeting statutory reporting requirements. The accuracy and timeliness of the Archibus data is crucial to the University’s planning process.
Archibus interfaces with a number of other university systems including QV, Oracle Financials and BEIMS.
Annual Space Management Reports, floor plans, pivot tables, viewer software and user guides are available from the Archibus webpage.
If you require space data from Archibus contact Albena Vassileva.
Some system bugs are in the process of being rectified. The Room Edit Form and the List of Rooms Reports are not yet accessible for Space Coordinators.
Archibus v17.1 data is not current.
For user assistance or reports from the Space Management System please contact the Infrastructure Systems and Information Unit.